2007-08 Projected Budget Allocations:

• General Fund Site Based Projected Budget Allocations for 2007-2008
• State and Federal Projected Budget Allocations for 2007-2008
  

After reviewing your school's budget allocations, please complete the required budget worksheets for each program listed below.

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Flexible Focus Fund (FFF) Worksheet:

In order to give you maximum flexibility with your funds, the District is again providing schools the opportunity to decide how to distribute their combined Extended School Services (ESS), Professional Development (PD), and Textbooks (Elementary and Middle only) allocations.

Since the actual FY08 allocations are not yet known, we are using 100% of the current year's allocations.  However, due to district initiatives and changes in student population, free & reduced lunch counts, and CATS scores individual school allocations may go up or down.  The final allocation will be adjusted based on the actual amount of funding received by JCPS.

Using the site-based budget entry screens, please distribute your total FFF allocation between the programs from March 12th to March 16th.  Please keep in mind this is a one-time opportunity to distribute funds between the programs.  Once you have distributed the funding, please complete the worksheets below for ESS and Textbooks and send them to John Freeman at Gheens Academy either via the PONY or fax (3628).  The funding must be distributed and the ESS and Textbook worksheets submitted by March 16, 2007.

IMPORTANT NOTES

The line item budget distributed in MUNIS must match the line item budget listed on the worksheets.  If they do not match, the budget in MUNIS will be changed to match the worksheets.

The Purchasing Plan Forms (A, B, B-1, and C) must be completed and returned by Friday, March 16, 2007 to John Freeman at the Gheens Academy or faxed to 3628. If you have questions regarding how to complete the forms, please contact Paul Lanata at 3090.

If the budget in MUNIS is changed in order to match the worksheets, then the Professional Development allocation will be calculated as follows:

PD Allocation = Total FFF Allocation – Textbooks Allocation – ESS Allocation

Please use whole dollars only when budgeting the funds.

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Extended School Services Worksheets:

All schools are allocated Extended School Service (ESS) funds based on a specific formula involving academic need, student population and the number of students qualifying for free and reduced lunch. Every school must have an ESS program for academically at-risk students needing additional instructional time to meet their academic goals (K-12). To qualify for services, a student must be performing below grade level in reading or math or endanger of failing.

ESS funds can be used to directly support the ESS program in the areas of teaching, instructional materials, student transportation, snacks, parent involvement and professional development related to the program. No funds may be used for the purposes of capital outlay or computer hardware.

Funds may be used for before school, after school, intersession, or Saturday programs. With the prior approval of KDE, funds may also be used for a daytime program. Every school's Comprehensive Plan must reference ESS and tell when the program will take place and how the program will be structured.

Below is the file containing the ESS Allocation Worksheet and Program Report. These two items are used to compile budget and program information required by KDE. These forms may be helpful to you as you plan for your ESS services. You may want to include the completed forms in your Comprehensive Plan (ESS should be embedded in your plan).

ESS School Allocation and Program Worksheets FY08:

• Excel File   

The ESS School Allocation and Program Worksheets FY08 must be completed and returned by Friday, March 16, 2007 to John Freeman at the Gheens Academy or faxed to 3628. If you have questions regarding how to complete the forms, please contact Lori Holland at 3371.

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Textbook Worksheets:

The following pages provide forms to be used in the development of a school's purchasing plan. Every school's purchasing plan must be submitted to the district office for approval by the local school board and then kept on file. It is recommended that a school's purchasing plan be a part of its School Comprehensive Improvement Plan. A school's purchasing plan must include the following:

1. Provide opportunities for cooperation among teachers during the selection process
2. Indicate the persons involved in the development of the plan, "Cover Page"
3. Stay within the funding allocation
4. "Budget Summary"
5. "Statement of Accountability"

• Textbook Purchasing Plan Worksheets  

Forms to facilitate the transfer of textbooks between schools, document lost and paid textbooks and the sale of obsolete textbooks to vendors follow:

• Textbook Transfer, Sale, Lost Worksheets  
• Textbooks Commodity codes  

Annually, each school must complete a purchasing plan, which identifies the purchases to be made with textbook/instructional material funds allocated for the current adoption cycle. As a school's purchasing plan is developed, the needs in the adoptive content area(s), as well as the replacement needs of other content areas must be considered.

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Carl Perkins Vocational/Technical Worksheets:

Below are files containing the Carl Perkins Budget Worksheet, the School Assurance of Required Activities, the School and District Assurances, and Vocational/Technical Course Offerings. These items are used to compile budget and program information required by KDE. The Carl Perkins Career and Technical strategies/activities to which you allocate dollars on the Budget Worksheet must be embedded in your Comprehensive Plan.

CP Budget Worksheet:

Note: Perkins funds provided for Career Planners and Assistants may not be used for any other strategy/activity. You may allocate "flexible spending" dollars in any "Strategy/Activity" on the Budget Worksheet.

Choose School Budget Worksheet Below: Atherton HS Ballard HS Buechel Metro HS Butler HS Central HS Doss HS Eastern HS Fairdale HS Fern Creek HS Iroquois HS Jeffersontown HS Male HS Manual HS Moore HS Pleasure Ridge Park HS Seneca HS Shawnee HS Southern HS South Park TAPP Valley HS Waggener HS Western HS Westport TAPP

CP School Assurance of Required Activities:

Note: Funds for "permissive uses" are allowed only after "required uses" are met. A school may meet "required uses" by spending Perkins funds or using any other fund sources available to the school. The source of the funds for each requirement (such as school PD funds, general fund, Perkins) must be stated on the form. Both the Principal's and the SBDM Chairperson's signatures are necessary.

• Excel File

CP School and District Assurances:

Note: The Superindendent must sign this same form for the District; therefore, the principal of each school receiving Perkins funds must sign to assure compliance as a District

• Word File

CP Vocational/Technical Course Offerings:

Note: A separate form must be completed for each career major in each vocational/technical program. Refer to your KDE Career and Technical Education Program of Studies Implementation Manual (Revised December 2001).

Choose Course Offering Worksheets Below: Atherton HS Ballard HS Butler HS Central HS Doss HS Eastern HS Fairdale HS Fern Creek HS Iroquois HS Jeffersontown HS Male HS Manual HS Moore HS Pleasure Ridge Park HS Seneca HS Shawnee HS Southern HS SouthPark TAPP Valley HS Waggener HS Western HS Westport TAPP

Please sign a copy of the Budget Worksheet, the School Assurance of Required Activities and the School and District Assurances. Send these signed reports and Career and Technical Course Offerings to Sharis Lattimore, School to Career Office, VanHoose Education Center.

All forms/worksheets for Carl Perkins Career and Technical are due by March 16, 2007.

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